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Confirmed in compliance
with National Standards for
U.S. Community Foundations
 

Guidelines for HancockREADS Grantseekers

Eligibility
Project Requirements
Non-Supported Projects
Proposal Deadlines
Grant Application Instructions
Grant Reporting Instructions
HancockREADS Advisory Committee

Each proposal is evaluated on the basis of its potential benefit to the people living in our community at a given point in time and on the imagination, resourcefulness and credibility of those submitting it.

It is suggested that the following format be used for your proposal, and recommend that you examine your ideas carefully in order to strengthen them.  Following these guidelines will save you time and help you present your ideas in a clear and compelling manner.

Eligibility:
Grants are made to tax exempt private agencies classified as 501(c)(3) organizations or public charities as defined by the IRS.  Grants may also be awarded to governmental agencies, private educational institutions, or Local Education Agencies (LEA).  The programs considered for support are located in the greater Hancock County area benefiting its residents.  Please contact the program officer at The Community Foundation prior to developing a proposal for HancockREADS.

 

Project Requirements:
Funded programs must be designed to meet community literacy needs that address existing or new projects within the HancockREADS Literacy Framework..  Successful applications submitted to HancockREADS should address literacy issues or opportunities.

The proposed project should cover AT LEAST two of the six literacy elements found within the HancockREADS Literacy Framework.  If your project DOES NOT include two of these elements, your proposal WILL NOT be considered.  Proposals containing more than four elements will be given priority. 

We invite proposals that:

• suggest practical approaches to community literacy problems

• promote cooperation among agencies without duplicating services

• generate community support both professional and volunteer

• demonstrate an organization’s ability to secure realistic funding

• strengthen an agency's effectiveness or stability

• address prevention as well as remediation.
  
   

Non-Supported Projects:
Grant dollars may be used to purchase materials and equipment ONLY IF THE ITEM(S) IS AN INTEGRAL COMPONENT OF A LARGER EDUCATIONAL STRATEGY. Items such as children’s literature, computer software etc. will be funded only if the grant proposal demonstrates how the materials will be used with instructional strategies and complimentary assessments for the specific purpose of furthering literacy and learning within the school, home and community.  Ordinarily support is unavailable for:

• ongoing operating expenses

• annual appeals or membership initiatives

• fundraising projects or advertisements

• religious organizations for RELIGIOUS PURPOSE

• travel for individuals or groups when it is the proposal’s primary focus

• existing obligations, debts or liabilities

• endowment building
  
  
   

HancockREADS Proposal Deadlines:
Proposals are due to our office the first Friday of April and October. Unless you have arranged for an extension, we will strictly observe these deadlines. Written requests for extensions may be sent to the Foundation office, Attn: HancockREADS, Marty Rothey, Program Officer 

Full Proposal Deadline	Advisory Committee Meetings::	Board of Directors Meetings:
First Friday of: April October	May November	June December

Once the HancockREADS Advisory Committee has reviewed your proposal, someone from the Foundation may contact you to discuss your project. 

HancockREADS Grant Application Instructions

• Download and complete the following forms:

  • HancockREADS Cover Sheet

  • Hancock READS Application

  • HancockREADS Budget Form

  • Hancock READS Budget Narrative
     

• Gather the required attachments:

  • IRS tax exempt letter
  • Non-discrimination statement
  • Most recent financial audit
  • Most recent annual report
  • Current board list
     

• Include backup materials to support your project including research information, job descriptions and resumes.

• Proposed applications will be evaluated on components of the Literacy Framework.

• Fax or e-mailed proposals are unacceptable – mail or personal deliveries are desired.

• Do not send video or audio tapes

• Do not enclose the proposal in any type of cover
  
  
   

HancockREADS Grant Reporting
True accounting of expenditures and a final close out report are always required of grantees. We require that any unexpended funds be returned to the Foundation. The Foundation grants are awarded for a definite purpose and for a project to be accomplished in a specific period of time.

 

HancockREADS Advisory Committee
The HancockREADS Advisory Committee is comprised of six (6) members from the Hancock County community.  Members are selected as follows:

• One member from the Findlay City Schools

• One member from the Hancock County Schools

• One member from a community organization

• One member from the business or professional community

• One member at large from the community

• One member form the Findlay-Hancock County Community Foundation Staff

Members are chosen by the schools and by recommendations from the community and the Advisory Board itself.  Terms of service will be three (3) years.